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Policy Privacy

Privacy policy

Preamble
The Oceanographic Institute, Prince Albert I of Monaco Foundation, in partnership with the Monaco Government and the Prince Albert II of Monaco Foundation attaches great importance to the confidentiality and protection of the personal data in the contexte of the Blue Economy and Finance Forum (BEFF).
Because this is first and foremost about your private life, we wanted to explain, clearly and transparently how your information is collected, used, stored and protected, in accordance with law No. 1. 565 of December 3, 2024, relating to the protection of personal data.
Furthermore, for processing carried out on French territory, the Institute applies the rules of Regulation (EU) 2016/679 of April 27, 2016 (GDPR) as well as French legislation on data protection.

Summary

  1. Responsible for processing
  2. Data collected
  3. Purposes of processing
  4. Legal basis
  5. Shelf life
  6. Recipients of the data
  7. Transfers outside Monaco
  8. Cookies
  9. Your rights
  10. Update of the policy
  11. Applicable law
  1. The person responsible for processing

The person responsible for the processing described in this policy is:
Oceanographic Institute, Albert I Prince of Monaco Foundation

Avenue Saint-Martin, 98000 Monaco
Tel.: +377 93 15 36 00
Email: donneespersonnelles@oceano.org

In this capacity, the Institute determines the purposes and means of processing the personal data collected, as detailed below.

  1. The data that we collect and the circumstances of their collection

When you browse our website or when you contact us, certain personal data about you may be collected.
This may include:

  • Data that you choose to provide to us so that we can respond to you, by email or via an online form;
  • Technical information generated by your browsing (anonymized IP address, browser settings, pages viewed, and cookies) and your electronic identification data;

In accordance with Article 11 of Law No. 1.565, each processing operation is based on a specific, explicit, and legitimate purpose, and we only collect data that is strictly necessary for that purpose.

  1. Purposes of the processing
    a) Responding to your requests and following up on your communications with the BEFF
    When you contact us, the data you provide is used exclusively to process your request and provide you with an appropriate response.
    b) Monitor institutional, commercial, or sponsorship relationships
    When you engage in a professional or philanthropic exchange, the information provided is used to respond to your request and ensure the necessary follow-up.
    c) Send you institutional, cultural, or event information
    d) Improve the functioning of the site and measure its audience
    We analyze certain technical data, which is always anonymized, in order to ensure the performance of the site and improve its usability.
    e) Processing data necessary for identifying and/or resolving disputes
    In the event of a claim, accident, or dispute, we may need to process personal data necessary for their analysis, resolution, or as evidence.
  1. Legal basis for processing

Each processing operation is based on one of the grounds provided for by law:

  • Your consent, when required (newsletter, non-essential cookies, etc.);
  • The legitimate interest (site security, service improvement, collection of evidence, email and postal correspondence, institutional communication, etc.);
  • Compliance with a legal obligation (issuance of tax receipts, legal and accounting obligations, etc.).
  1. Retention periods for

The data is kept only for the period necessary for the purposes set out above:

  • Interactions with the public: processing time, then limited archiving;
  • Cookies: variable duration depending on type (maximum 13 months for audience measurement).

Any other information about the retention periods applied by the Oceanographic Institute can be requested by email at donneespersonnelles@oceano.org or by post.

  1. Recipients of the data

Only those persons authorized within the Institute strictly within the scope of their duties, have access to your personal data. They may also be transmitted to our technical service providers, who are contractually bound to respect confidentiality and security. In addition, they may be communicated to identified third parties, solely for legitimate purposes and within a specific framework (partners, administration, regulated professions, etc.). No data is transferred to third parties for commercial purposes. Communications to authorities are only made when legally required.

  1. Transfers out of Monaco

If processing requires transfer to a country outside the Principality and outside the European Union, this will only be carried out under the conditions set out in Law No. 1.565 including, where applicable, appropriate safeguards such as standard contractual clauses.

  1. Cookies and similar technologies

When you browse our website, cookies or similar technologies may be stored on your device. These tools enable us, for example, to ensure the proper functioning of the site, measure its audience, or improve your browsing experience.
a) What is a cookie?
A cookie is a small file placed on your device by your browser. It does not allow you to be identified directly, but it records certain useful information: pages viewed, display preferences, date and time of the visit, or even the type of browser used.
b) Types of cookies used
Our site may use:

  • Strictly necessary cookies, essential for the website to function (session management, display, privacy settings). These cannot be disabled.
  • Audience measurement cookies, designed to better understand how the site is used in order to improve its content and navigation.
    The data collected is anonymized, including the IP address.
  • Functionality cookies, which allow certain preferences (language, accessibility, etc.) to be saved to make your visit easier.
  • Cookies subject to consent, placed by third-party services integrated into the site (video players, social media sharing buttons, external content). They are only placed with your consent.

c) Your choice: accept, decline, customize
During your first visit, a banner allows you to:

  • To accept all cookies,
  • To refuse them,
  • Or customize your preferences by cookie type.

d) Shelf life
Cookies have a limited lifespan:

  • Strictly necessary cookies last for the duration of the session.
  • Audience measurement cookies (with anonymized IP addresses) are stored for a maximum of 13 months.
  • Consent preferences are stored for 6 months to 1 year, depending on the type.

e) How to disable cookies?
You can also block cookies directly from your browser by changing its settings. The methods vary depending on the browser (Chrome, Firefox, Safari, Edge, etc.).
However, disabling certain cookies may affect the quality of your browsing experience or prevent certain features from working.

  • Your rights
    In accordance with Law No. 1.565 of December 3, 2024, you have several rights that allow you to maintain control over information concerning you.
    a) The right of access
    You can ask us if we hold any data about you and obtain a copy of all the information that we process, as well as the necessary explanations.
    b) The right to rectification
    If certain data is inaccurate or incomplete (an outdated address, a misspelled name, etc.), you can ask us to correct or update it.
    c) The right to object
    In certain cases, you may object to your data being used. This applies in particular to prospecting or the sending of information if you no longer wish to receive it. If the processing is based on our “legitimate interest,” you may also object to it for reasons related to your particular situation.
    d) The right to erasure (“right to be forgotten”)
    You may request that we delete your data when :
    • They are no longer necessary,
    • You withdraw your consent,
    • You oppose their use,
    • Or when required by law.

Certain data may not however be deleted if a legal obligation requires their retention or if they are still necessary for the fulfillment of a contract and for the achievement of the purpose of the processing
      e) The right to restrict the processing
In certain cases, you may ask us to temporarily “freeze” the use of your data. We continue to keep them, but no longer use them, for a period necessary to:

  1. To verify their accuracy,
  2. To examine an opposition request,
  3. Or because you still need it in connection with a dispute.

    f) The right to portability
    You may request to receive certain data in a readable computer format, or request that it be transferred to another organization of your choice.
    This right applies only to data that you have provided to us, when the processing is automated and based on your consent or a contract.

    g) The right not to be subject to a decision based solely on automated processing
    This means that no decision with legal consequences for you will be made solely by a computer system, without human intervention.To exercise your rights, simply write to us at: donneespersonnelles@oceano.org or contact us by post at: Institut Océanographique – Fondation Albert Ier, Prince de Monaco, Avenue Saint-Martin, 98000 Monaco. A response will be provided within the legal time limit of one month, extendable in the event of a complex request.

You can also file a complaint with the Authority for the Protection of Personal Data (APDP) whose you will find a link to the website below: https://apdp.mc/

This policy is subject to change to take into account changes in legislation, technology, or organizational developments. Any significant changes will be brought to your attention.